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POSITION TITLE:  Coordinator, Cultural Service (Museum Registrar)   (Full-Time Regular) (Classified)
REQUISITION #:  req7646
DEPARTMENT:  Cultural Services
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE:  Full-Time Regular
ANNUAL SALARY RANGE:   $47,162.00 – 70,743.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE:   $48,000.00 – 52,000.00 (Salaries are paid biweekly)
SELECTION PROCESS:  Application deadline is 3:00 p.m. MT on 6/17/2024.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

  • Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following date of hire
  • Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires 
  • Retirement + company contributions – after 6 month probation period and immediate vesting
  • Flexible spending: Medical expenses FSA, dependent FSA or both
  • Employee Assistance Program: counseling, legal, financial assistance 
  • Life insurance, short-term and long-term disability 
  • Wellness program, workout facilities 
  • Employee/family onsite health clinic 
  • Learning and development opportunities at all levels in the organization with opportunities for career mobility
  • Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The Fort Collins Museum of Discovery (FCMoD) Coordinator, Cultural Services (Museum Registrar) is part of a team responsible for the care, management, and stewardship of the three-dimensional and archival collections at the museum. Our collection reflects the history of Fort Collins and northern Colorado and is comprised of items that include domestic materials, agricultural objects, textiles, Native American objects (in compliance with NAGPRA), and some artworks. Additionally, we house a research archive that holds thousands of photographs, documents, records, and other materials. The museum has undertaken the challenge of creating a new way of approaching traditional collection and archive management with a goal of creating a resource that is representative of the entire community. Our team is committed to finding new and creative ways to engage with our community in sharing knowledge and stories. We seek to enhance the current collections and drive the future of the museum’s collecting to be inclusive of all who have and do call this area of Colorado home.

The Museum of Discovery seeks a Coordinator, Cultural Services (Museum Registrar) who wants to be part of a team committed to centering historically under-represented communities through collections and relationship-building, who is interested in making our collection of 40,000+ objects accessible to all, and who has demonstrated registrarial and collections-handling experience in a professional context. Qualified applicants should have two to three years of experience with an art program, museum, art gallery, or public art program or an equivalent combination of education and experience.

The Museum of Discovery is a unique public/private partnership that engages visitors in an innovative learning environment. As one of Northern Colorado’s only AAM accredited museums (American Alliance of Museums), and only ASTC-affiliated museum (Association of Science-Technology Centers), the museum occupies a pivotal space in the cultural and educational life of our region and creates extraordinary opportunities for visitors to engage with experiences that explore the interplay of science and culture in ways that are deeply relevant to our community, our geography, and our shared history. The museum promotes a team environment where curiosity, not certainty, informs our work. The Museum Registrar will utilize this mindset to successfully cultivate relationships, foster collaboration, and support a culture of trust with colleagues, partners, and stakeholders.


Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

  • Responsible for documentation and tracking of all cultural material in line with professional standards and cultural protocols.
  • Accession items into the collection using established systems, including assigning accession numbers, writing accurate descriptions, photographing objects, and entering information into the collections database.
  • Ensures all records of donations and loans are complete, organized, maintained, and updated as required.
  • Communicates updates on status of donations and loans on a regular basis including donation offers/acceptances and loan returns or upcoming renewals.
  • Assists with collections housing, including assessment and rehousing of objects and collections space.
  • Maintains a cleaning regimen for both on-site and off-site collections storage. Integrating traditional care practices as appropriate.
  • Oversees the Integrated Pest Management systems and protocols.
  • Assists community members and interested parties including researchers and staff with the use of the collections.
  • Prepares for and provide tours of the collection space to visitors, staff, and stakeholders.
  • Participates in exhibition planning teams.
  • Works with colleagues and community members to develop and support public programming involving the permanent collection.
  • Completes condition reports for all incoming and outgoing exhibits and loans.
  • Oversees the work of volunteers and interns working in the collections department.
  • Keeps up to date with trends in the field and latest developments in collections management.
  • Oversees art receptions and the designing, shipping, constructing, and installing of art exhibits.
  • Assists in the management of the venue building gallery space, including facilitating rentals, overseeing staff and programming.
  • Oversees art entries, selection, and contracting for exhibits at the venue.
  • Manages art entries, selection, and installation for exhibits at City Hall.
  • Photographs gallery exhibits and art projects.
  • Helps maintain a social media presence for the program.
  • Assists with supervising the work of consultants and contractors, interns, volunteers, and hourly employees.
  • Processes and organizes artist application materials related to projects and competitions. Maintains related follow-up correspondence.

Management Responsibilities


City Competencies

  • Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
  • Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
  • A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
  • A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

  • Knowledge and understanding of museum collections terminology and best practices of recording and storing museum and archival materials.
  • Experience with museum collections database systems.
  • Ability to integrate best practices in safeguarding cultural material from various communities and cultures into standard museum practices.
  • Ability to implement reparative description practices for collections.
  • Ability to work both independently and as a part of a team.
  • Meticulous organization skills and attention to detail.
  • Excellent communication skills both orally and in writing; Ability to effectively communicate in English, multi-lingual preferred.
  • Ability to successfully interact with key stakeholders including museum colleagues, community partners, and potential donors.
  • Demonstrated ability to successfully work with a culturally diverse community.
  • Experience with Native American collections care, research, and collaborative initiatives.
  • Knowledge and understanding of contemporary art field and practices.
  • Knowledge of art handling and art gallery installation processes and procedures.
  • Ability to manage time, organize, and prioritize work effectively.
  • Excellent customer service skills.
  • Ability to develop and maintain positive and effective working relationships with employees, management, customers, and general public.
  • Proficiency in Microsoft Office software, including Word, Excel, and PowerPoint.
  • Excellent public speaking and presentation skills.
  • Knowledge of Adobe Suite, including Illustrator, Photoshop, and InDesign, preferred.
  • Basic marketing and social media skills.
  • Ability to use discretion and maintain confidentiality.
  • Knowledge of math and accounting functions.
  • Ability to maintain and lead a safe working environment.
  • Available to work evenings and weekends, when needed.

Required Qualifications


High School Diploma or GED Associates degree in art, art administration or art history or a similar related field.
Bachelor’s degree in art, art administration or art history or a similar related field.


Experience Requirements

  • Two to three years of related experience with an art program, museum, art gallery, or public art program and/or equivalent combination of education and experience is required.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.


The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Coordinator, Cultural Services

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities.  Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body.  The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.


Note: Some information in your application may be public information under the Colorado Open Records Act.

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